SB 1189 Workplace Technology AI Act
View Law TextMaximum Fine
$20,000 per violation
Scope
California Employers
Regulator
Labor Commissioner
Effective Date
January 1, 2025
Need Help with SB 1189 Workplace Technology AI Act Compliance?
California Senate Bill 1189 - Workplace Technology Accountability Act
Get Expert HelpOverview
The Workplace Technology Accountability Act establishes requirements for employers using automated decision systems in the workplace, including AI systems that affect employment decisions, monitoring, and performance tracking.
Key Facts
- Requires impact assessments for workplace AI systems
- Mandates worker notification of AI use
- Protects against discriminatory AI impacts
- Ensures transparency in automated decisions
- Provides worker rights and remedies
Key Principles
Transparency Requirements
Obligations for clear disclosure of workplace AI systems
Requirements
- Notice of AI system deployment
- Explanation of system purpose
- Description of data collected
- Impact on worker evaluation
- Rights notification
Examples
- Written notices to workers
- System documentation
- Data collection records
- Evaluation criteria
- Rights statements
Fairness and Non-discrimination
Requirements to prevent discriminatory impacts
Requirements
- Regular bias assessments
- Impact analysis by demographics
- Mitigation of adverse effects
- Equal treatment guarantees
- Corrective measures
Examples
- Bias audit reports
- Impact assessments
- Mitigation plans
- Equality metrics
- Correction procedures
Worker Rights
Protected rights for affected workers
Requirements
- Right to human review
- Access to decision data
- Appeal mechanisms
- Non-retaliation protections
- Privacy safeguards
Examples
- Review procedures
- Data access protocols
- Appeal processes
- Protection policies
- Privacy measures
Compliance Requirements
Impact Assessment
Required evaluation of AI systems
Implementation Steps
- System inventory
- Risk analysis
- Impact evaluation
- Mitigation planning
- Documentation
Required Documentation
- Assessment reports
- Risk matrices
- Impact studies
- Mitigation documents
- System records
Worker Notification
Required communications about AI systems
Implementation Steps
- Prepare notices
- Distribute information
- Confirm receipt
- Update as needed
- Maintain records
Required Documentation
- Notice templates
- Distribution logs
- Receipt records
- Update history
- Communication files
Ongoing Monitoring
Continuous oversight requirements
Implementation Steps
- Regular audits
- Performance tracking
- Impact review
- Adjustment implementation
- Reporting
Required Documentation
- Audit reports
- Performance data
- Review findings
- Change records
- Status reports
Enforcement & Penalties
Administrative Enforcement
Enforcement by California Labor Commissioner
Penalty Categories
Willful Violations
$20,000 per violation
For intentional or repeated violations
General Violations
$10,000 per violation
For standard violations
Retaliation
Up to $30,000
For retaliatory actions against workers
Example Cases
Failure to Assess Impact
$20,000
2025 - No impact assessment conducted
Notice Violation
$10,000
2025 - Inadequate worker notification