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SB 1189 Workplace Technology AI Act

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Maximum Fine
$20,000 per violation
Scope
California Employers
Regulator
Labor Commissioner
Effective Date
January 1, 2025

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California Senate Bill 1189 - Workplace Technology Accountability Act

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Overview

The Workplace Technology Accountability Act establishes requirements for employers using automated decision systems in the workplace, including AI systems that affect employment decisions, monitoring, and performance tracking.

Key Facts

  • Requires impact assessments for workplace AI systems
  • Mandates worker notification of AI use
  • Protects against discriminatory AI impacts
  • Ensures transparency in automated decisions
  • Provides worker rights and remedies

Key Principles

Transparency Requirements

Obligations for clear disclosure of workplace AI systems

Requirements

  • Notice of AI system deployment
  • Explanation of system purpose
  • Description of data collected
  • Impact on worker evaluation
  • Rights notification

Examples

  • Written notices to workers
  • System documentation
  • Data collection records
  • Evaluation criteria
  • Rights statements

Fairness and Non-discrimination

Requirements to prevent discriminatory impacts

Requirements

  • Regular bias assessments
  • Impact analysis by demographics
  • Mitigation of adverse effects
  • Equal treatment guarantees
  • Corrective measures

Examples

  • Bias audit reports
  • Impact assessments
  • Mitigation plans
  • Equality metrics
  • Correction procedures

Worker Rights

Protected rights for affected workers

Requirements

  • Right to human review
  • Access to decision data
  • Appeal mechanisms
  • Non-retaliation protections
  • Privacy safeguards

Examples

  • Review procedures
  • Data access protocols
  • Appeal processes
  • Protection policies
  • Privacy measures

Compliance Requirements

Impact Assessment

Required evaluation of AI systems

Implementation Steps

  • System inventory
  • Risk analysis
  • Impact evaluation
  • Mitigation planning
  • Documentation

Required Documentation

  • Assessment reports
  • Risk matrices
  • Impact studies
  • Mitigation documents
  • System records

Worker Notification

Required communications about AI systems

Implementation Steps

  • Prepare notices
  • Distribute information
  • Confirm receipt
  • Update as needed
  • Maintain records

Required Documentation

  • Notice templates
  • Distribution logs
  • Receipt records
  • Update history
  • Communication files

Ongoing Monitoring

Continuous oversight requirements

Implementation Steps

  • Regular audits
  • Performance tracking
  • Impact review
  • Adjustment implementation
  • Reporting

Required Documentation

  • Audit reports
  • Performance data
  • Review findings
  • Change records
  • Status reports

Enforcement & Penalties

Administrative Enforcement

Enforcement by California Labor Commissioner

Penalty Categories

Willful Violations
$20,000 per violation
For intentional or repeated violations
General Violations
$10,000 per violation
For standard violations
Retaliation
Up to $30,000
For retaliatory actions against workers

Example Cases

Failure to Assess Impact
$20,000
2025 - No impact assessment conducted
Notice Violation
$10,000
2025 - Inadequate worker notification